Boarding Pass App: Wedding party gift?

If you're planning on traveling to a destination wedding by plane anytime soon, and you want to have the most stylish flight tracking app on your iphone, boy have I found the app for you.  The next time you receive an itunes card, maybe treat yourself to this $4.99 app that I am in love with. It's called Flight Card and look how stylish it is:

Not only is it stylish - its quite functional.  The app tracks 90,000 flights, 16,000 airports and 1500 airlines.

To make it easier for you, here's a QR code (just hold your iphone over and scan):
I also tend to think it would make a great gift for your wedding party. Maybe give your bridesmaids and groomsmen and itunes card with a list of great travel related apps and travel tunes to download for your bachelorette weekend and the wedding of course.

Considering a Destination Wedding

I was recently asked by a young bride-to-be about the advantages of a destination wedding over a traditional wedding. This is a hard question because it is ultimately a very personal decision.

Here are a few key reasons to have a destination wedding:

1) You Actually Spend Time With Your Guests - At a destination wedding, your guests typically stay a day or two, so there is more opportunity to interact and spend time with them compared to a standard 5-hour hometown church wedding. And because of costs, you will typically have fewer guests. We understand work and family pressures to invite certain people for "political reasons." But if your company or your family isn't picking up the cost of the wedding, they really don't get a say.

2) Cost - Destination weddings are not as expensive as you might think. In fact, most destination weddings are considerably less expensive than traditional weddings (assuming you are not paying for travel for your entire guest list).

3) Every Wedding Requires Travel Now - When was the last time you went to a wedding and nobody had to travel? For us, our wedding party and immediate family spanned four time zones. No matter where we held our wedding, over half the attendees would have to travel somewhere. So why not have everyone travel somewhere fun? The location for your wedding shouldn't just be where it's convenient, it should be just where you want to get married.

4) You Like To Travel - If you are a person that wants to see the world and travel, why not make it a part of your wedding? It's a natural fit.

5) It Minimizes Tensions - Once you've made the big decision to have a destination wedding, everything else is easy. There's less to fight about with fiancé or parents or future in-laws. Really. I promise.

So, my recommendation to everyone is to have a destination wedding. Just do it. Go anywhere – the U.S. or abroad. Just go. And be prepared to have the most amazing day of your life.

Travel Insurance for Destination Weddings

One aspect of destination weddings that people often neglect is travel insurance. Destination weddings involve travel and sometimes the worst case can happen – a trip gets cancelled due to weather, illness or something else.

Travel insurance can protect you from these cancellations and problems. If your trip gets cancelled, you can get a refund. If you should encounter a medical problem, most travel accident insurance can get you good medical care. Personally, we both carry International SOS coverage through our employers for emergency medical. However, that wouldn’t help us with the financial piece of a cancelled trip.

If you purchase travel insurance, make sure it covers trip cancellation, trip delay and medical coverage. Most insurance coverage also covers lost or stolen luggage and personal property.

Do your homework to make sure you’re getting a good policy. Be sure to read all the fine print and ask lots of questions. Also, make sure your policy will cover the wedding (or "event") portion of your trip, not just the travel part.

From our perspective, travel insurance is mandatory for a destination wedding. Given the amount of money you’re spending on your big day, it’s better than taking any chances.

Meet the Expert: Lara Weiss

In this week’s Meet the Experts column, we interviewed Lara Weiss, the Managing Director of K Hotels. As a veteran in the hospitality industry, Ms. Weiss directs operations at this collection of boutique hotels around the world – many are popular with couples having destination weddings.


What trends do you see in destination weddings?

Destination weddings are small, around 40 people, and currently I am seeing a lot go to Costa Rica. Previously Mexico, Puerto Vallerta and Cabo, were the hot spots but with the negative publicity Mexico is receiving, Costa Rica’s popularity seems to be growing. Also flights to Costa Rica are at a great price point for the attendees.


How have the needs of engaged couples changed over time?

Couples seem to be older now, late 20’s early 30’s and now they don’t want a huge extravaganza, but rather close friends in a amazing location. Luxury at a value is very important.


From Greece to San Francisco and from Brazil to Bali, K Hotels has luxury, boutique properties all over the world. Which K Hotel locations are the most popular for destination weddings?

Costa Rica, we have amazing hotels in several cities all over the world but the majority of our clients are US based and for the US traveler it’s not feasible to do a wedding in Bali with the cost of flights, but Costa Rica, on the other hand, is a great value for an incredible destination. Puerto Rico is another popular destination.


If a couple is on the fence about having a destination wedding, why should they consider it?

How many guests they really want at their wedding, but making the decision to have a destination wedding you significantly cut down on your guest list. Couples should also consider, flights, hotel accommodations, distance from airport, because then the guests will have to rent a car, or hire transportation. All in all it comes down to who you really want at your wedding, and making it as easy as possible for those that do make the trip. At K Hotels we are happy to assist from the moment each guest lands in their preferred destination to the moment they leave. We work with world class concierges and have partnerships globally that allow us to offer first class service to our clients.


What is the typical size of a destination wedding at one of your properties?

About 40 is a typical wedding.


In light of the economic climate, how are couples adjusting their destination wedding plans to cope?

Destination weddings typically are less expensive for the bride and groom because the guest list is significantly smaller, however the cost falls to the attendees. In my experience, I have seen several attendees make the destination wedding the family vacation as well, to help justify the cost, and the hotels are always willing to work with the guests offering the discounted group rates pre and post.


What is the next big thing in destination weddings that you see couples doing? (spas, themed weddings, etc.)

Destination Weddings seem to take a more modest approach. Barefoot on the beach, tan suits instead of tux’s, casual meals, a more relaxed and inviting environment.


What is the single biggest piece of advice you would want to give couples prior to their destination weddings?

Think of your guest list, who do you really want to share your wedding with, and know that destination weddings will generate a lot of “no responses” to RSVP’s. Pick a destination where someone can turn it into a vacation.


What do you wish couples who contact your firm would know about working with a wedding location?

Be specific with what you want, and be willing to go out early and check out the location, I do not recommend planning wedding based on photos. Interview vendors, florists, photographers, and be sure to see examples of their work at your specific property and be open to working with the on property team, they know their hotel better than anyone and will be honest with their answers.

Health Considerations for Destination Weddings

Given the tendency for ever more increasingly exotic destination weddings, health considerations can be extremely important. Some of the places where people have destination weddings are in remote places in the developing world. It is important to make sure your vaccinations are up to date. The more remote your wedding and honeymoon locations, the more critical this becomes.

There’s good reason to do so, more than half of Americans traveling abroad will become sick. Of these, about 8% will need to see a doctor. That’s almost a 1-in-10 chance of needing medical attention. The good news is that the most common illnesses are for diarrhea or skin conditions (rash, sunburn, etc.). When you travel for your destination wedding, you should take medication in case you get sick.

But there are other illnesses that can’t be treated with over-the-counter medications. All travelers should be up to date on their normal immunizations, which include: diphtheria, pertussis, tetanus, polio, MMR (measles, mumps and rubella), penumococcus, H.influenza type B, and the annual flu vaccine. Different countries might require additional vaccines: Hepatitis A, hepatitis B, meningococcal disease, typhoid fever and possibly rabies. Of this latter group, hepatitis A is the most important since it can be transmitted by impure food or water.

This shouldn’t scare or alarm you. Most resorts, even in the developing world, are very safe and should not concern you. However, it’s your wedding and honeymoon – do you want to take the risk? The vaccinations are good for many years (some for life), so the temporary discomfort and inconvenience is worth the risk to make sure you are protected.

U.S. Wedding Travel

Over the last few months, we have been traveling back and forth to Europe quite a bit. Through our travels, we’ve met many young people from Europe traveling to the U.S. for destination weddings.

If you think about it, it makes perfect sense. In the U.S., there are more locations, more options, more venues and more vendors. Given the weaknesses of the U.S. dollar against the Euro, it’s also a lot cheaper for them (although the dollar has bounced back a little over the last two months).

With that said, there are big changes to the U.S. Visa Waiver Program coming tomorrow. The Visa Waiver Program is for residents of certain countries to travel to the U.S. without a visa – mostly Western European countries.

Effective tomorrow, if you are part of the Visa Waiver Program (i.e., you don’t need a visa to travel to the U.S.), you must still register with the U.S. Government. This new registration system is called ESTA (Electronic System for Travel Authorization). You can fill the form out on the Internet and approvals take seconds. Once completed, you will be able to travel to the U.S.

The program is designed to give U.S. law enforcement more time to screen for potential terrorists. Unfortunately, this means it takes more time for non-U.S. residents to enter the U.S. (and more hassles).

If you are thinking about a destination wedding in the U.S., you should be aware of this additional step you will need to go through. And if you are a destination wedding vendor in the U.S., you should consider mentioning this to your foreign clients so they aren’t caught by surprise.

Specialist Travel Agents

The video killed the radio star. And the Internet killed the travel agent. Or so, that’s what we thought.

Like most people, several years ago we gave up on the travel agent, the paper tickets, the hassle of telephone tag and the fees travel agents charge. Like most people, we moved exclusively to web-based services. And for a while, it worked real well for us. More specifically, it worked well for very simple travel plans.

Looking back on our wedding planning experience, our single biggest time investment was researching locations and travel logistics. Looking back, we should have brought in professional travel agent who deals in destination weddings to help simplify the process. We knew we wanted the Caribbean, but it had to have reasonable flights from New York, Philadelphia, Dallas and Denver (where most of our guests were coming from). A professional travel agent could have narrowed down the field considerably and then we could decide on the location from there.

Another challenge we had was all of the guests making their own travel arrangements. The bridge’s grandmother used her favorite travel agent – and despite the very specific wording on the invitation – the agent ended up sending her to Nassau, Bahamas instead of the correct location on Grand Bahama Island.

Our concern with utilizing a travel agent is that they push the venues and packages where they make commissions or where they are most comfortable…not necessarily what is in your best interest. So, it’s critical to find a vendor you feel comfortable with.

So, we were pleasantly surprised when we discovered the Caribbean Journey Destination Wedding Blog. The woman, Laura Sangster, is a travel agent, but also planned her own Caribbean destination wedding. While, we have not actually used her to plan either our own destination wedding or any travel (so therefore cannot actually recommend her), we’ve been impressed with her thoroughness, aesthetic, and quality information. We are trying to get a scuba dive trip together for later in the year and may use her, so we’ll let you know how it goes.

When you are just starting the process, the idea of planning your own destination wedding can sound like a lot of fun – dreaming of all those fancy resorts and beautiful beaches. We thought so too, but the stress it caused between us was considerable. In retrospect, having someone help us and make the process much more manageable would have been a good idea.

More Top 10 Destination Wedding Tips

Destination I Do, one of the destination wedding magazines out there, has a really good article that is a “must read” for anyone planning destination weddings – their Top 20 Do’s and Don’ts of Destination Weddings.

Below is their list of Top 10 Destination Wedding "Dont’s," but the commentary is ours:

1. Sweat the small stuff – Quoting from Destination I Do, they say, “Things may go wrong with a hometown wedding or a destination wedding. Make sure to keep it all in perspective and enjoy the process every step of the way.”
2. Wait to the last minute to send your invitations – This is really important. We sent out Save the Dates about 8 or 9 months in advance and then sent out invites out about 3 months in advance.
3. Assume people know where they are going – OMG. Seriously. This is so true. Laura’s grandmother gave the invite to her travel agent. Instead of getting tickets to Grand Bahama Island, the travel agent booked them into Nausau. Once your guests arrive in the location, they will also need directions (either actual directions or explanations about getting cabs or ground transportation).
4. Expect too much of others – Quoting again from Destination I Do, “Sure it’s ‘your big day’ but know that your bridesmaids, groomsmen and family members are not your temporary slaves. Sure you can expect them to help out, but keep it realistic, give others duties you know they can handle, yet still allow them the ability to enjoy your event too.”
5. Let “Aunt Flow” pay you a visit – Proper planning will help you avoid PMS and menstruation during your wedding.
6. Leave guests hanging – Have some activities for your guests, but don’t dominate their time. (See A Mini-Vacation for your Guests and Our Destination Wedding)
7. Expect that everyone will come – This is very true. Remember, you are asking a lot of your guests. It’s a major expense and time out of people’s lives. Be understanding if not everyone can make it.
8. Forget to check the average traffic flow in the area you will be saying “I Do” – Location, Location, Location. It’s really important to try and do a location visit so you can see the layout.
9. Choose a dress because of what is “IN” – Enough said on this one.
10. Haul your dress around with you on your honeymoon – This is helpful, but not critical. For us, we did carry the dress on the honeymoon. We live away from our families and guests, so we had nobody to bring it back for us. We carried it with us without incident. (See The Dress)

For the list of Top 10 Destination Wedding "Do" Tips, see Top 10 Destination Wedding Tips.

The full article from Destination I Do is worth the read.

Top 10 Destination Wedding Tips

Destination I Do, one of the destination wedding magazines out there, has a really good article that is a “must read” for anyone planning destination weddings – their Top 20 Do’s and Don’ts of Destination Weddings.

Below is their list of Top 10 Destination Wedding Do’s, but the commentary is ours:

1. Select a destination that is easy to get to – This is key to making life easy for you and your guests. We covered this in Advanced Topics – Airfare Considerations.
2. Carry on your dress – This is critical. We found the flight attendents to be very accommodating to our requests. (See The Dress)
3. Create a wedding web site for your guests – For destination weddings, this is extremely helpful for your guests and can also be a lot of fun! (See Customized Wedding Websites and Wedding Websites, Part 2)
4. Find local favors and gifts for your guests – We not really a fan of “favors” per se because they just seem very cheap. However, we are big fans of themed out of town gift bags. (See Out-of-Town Bags)
5. Research the marriage requirements before you select your destination – This should probably be your starting point, even before picking a destination or researching travel. (See First things First – Is it legal?)
6. Hire a professional wedding planner – And hire a professional local wedding planner. If it makes sense, also investigate the possibility of a wedding planner that is not affiliated with the hotel. This assures you get the best advice possible. (See Covering the basics – Hiring a local wedding planner)
7. Hire a professional photographer and bring them with you – This is something you should consider, but was one of our most hotly debated topics of our entire wedding planning process. Ultimately, we did decide to be bring our own. (See Covering the basics – Photographer)
8. Take a scouting trip prior to the big day – We’ve covered this in previous postings. It’s an extra expense, but is well worth it!
9. Call hotels to see if you can negotiate group discounts – Ultimately, this wasn’t very fruitful for us. We had a small destination wedding (22 guests in about 14 rooms).
10. Create an event that is unique to you and your fiancé – This is the best advice. It’s your wedding. Do what you want.

The next Top 10 tips are coming soon.

The full article from Destination I Do is worth the read.

Tourism Websites

When it comes to destination weddings, many local tourism or convention & visitor’s bureaus offer good websites that can help you with the planning process (some even special destination weddings sections).

In the Caribbean, nearly every country has a site. Here is a comprehensive list of Caribbean tourism and convention and visitor’s bureau websites:

• Anguilla
• Antigua and Barbuda
• Aruba
• Bahamas
• Barbados
• Bermuda
• Bonaire
• British Virgin Islands
• Cayman Islands
• Curacao
• Cuba
• Dominica
• Dominican Republic
• Grenada
• Guadeloupe
• Haiti
• Jamaica
• Martinique
• Montserrat
• Netherlands Antilles
• Puerto Rico
• Saint Kitts and Nevis
• Saint Lucia
• Saint Vincent and the Grenadines
• St. Maarten
• Trinidad and Tobago
• Turks and Caicos
• US Virgin Islands

Advanced Topics—Airfare Considerations

One of the most important considerations in selecting your destination wedding location is the travel logistics you will encounter. If you are eloping (i.e., a guestless wedding), it really doesn’t matter. But if you are having guests, you will probably have to take this into consideration. We briefly touched on this in Choosing your Dream Location.

In our planning process, we needed some place that was easily accessible from Pennsylvania (where we live), Dallas and Denver. This became a tall order as we selected locations. You will need to decide on the critical guests on your guest list (the people you can’t live without) and what their budget constraints are.

Given the expense of airfare, most of the Eastern and Southern Caribbean became out of range. This included—Aruba, Bonaire, U.S. Virgin Islands, British Virgin Islands, Montserrat, Saint Lucia, Trinidad and Cayman Islands. We were able to find reasonable airfare to Cancun and Cozumel in Mexico, the Bahamas and Jamaica.

There are a number of websites that we checked (frequently) to try and find reasonable flights:

• Expedia
• Priceline
• Kayak.com (offers some unusual flight combinations)
• Also the airline websites themselves can offer some good flight deals
  

You will also need to decide how far in advance you start communicating details with your guests. We established a website for them and every month or so posted prices that we had researched from airports where they would be flying. As we noticed that airfares had started to bottom out, we sent out special e-mails to everyone on our guest list letting them know. It’s more work for you, but the extra effort was very much appreciated.

Finally, we did talk to a travel agent about package deals, but our guests were coming from so many different locations that this was not practical. However, this could be an option for you if your guests are coming from a similar geographic area.

Passports Delayed

News reports are reporting that the State Department is running behind in processing passport requests. Passports are now running about three months to process. This is largely the result of the new Western Hemisphere Travel Initiative (WHTI), which I have discussed previously.

So, if you are having a foreign destination wedding, you may want to reinforce the new passport rules for your guests. As a reminder, you now need a passport to go anywhere, including Canada, Mexico and Caribbean countries like the Bahamas and Bermuda.

Making our Ultimate Destination Wedding Decision

When we started to think about all the places where we could get married, the list seemed almost endless. There were so many things to consider, that we almost didn’t know where to start. So, while Lance enjoyed a Christmas cruise with his parents, Laura sat down in her mom’s living room and started making a spreadsheet. The categories included: hotel name/brand, location, wedding features (see previous post), hotel features, cost of rooms, activities, ease of reaching the country and various other notes.

We already knew that we wanted our wedding to be on or near the beach, so that pretty much narrowed our focus to areas south of Florida. We also knew we wanted a wedding that we could customize and love but that would be somewhat affordable. So Laura began the tedious process of combing through websites, perusing TripAdvisor, emailing the on-site wedding coordinators and sending away for every brochure she could get her hands on in order to find the perfect balance. A brief list of locations we considered: Viva Wyndham Fortuna Beach, the Atlantis, British Colonial Inn, Wyndham Sunshine Suites-Grand Cayman, Wyndham Condado Plaza, Westin St. John, Frenchman’s Reef and Morning Star Marriott Beach Resort, and the list went on…

Slowly, some hotels seemed to eliminate themselves. Ones that were located in town and away from the beach were the first to go, followed by ones with horrendous reviews and those over $300/night (not all-inclusive). Laura’s mom vetoed the Dominican Republic, and she focused on finding a place that we and most of our guests had not been before. When we realized that it was $800 to get to Grand Cayman from Denver (where many of our guests were coming from), that fell off the list too. The presence of good diving became a big factor, as did the wedding coordinators who would not respond or confused us with other people— NOT the kind of coordinators to whom we wanted to entrust my wedding.

As some hotels were eliminated, one began to rise to the top. Since we knew we wouldn’t be able to visit the hotel before we signed a contract, we wanted to select one that had a very good chance of being appropriately nice, and the Westin/Sheraton Our Lucaya fit the bill. It was also across the street from a great dive shop and other activities, and it was right on the beach. Though the hotel wedding coordinators were unresponsive, we found an independent planner who was great and offered everything we wanted. Even with a smallish wedding, we would still be able to have a private reception, and there was a salon and spa at the resort. Plus, no one in our group had spent much time in the Bahamas. It also didn’t hurt that it was close (only 50 miles off the Florida coast), reasonable to get there and stay there, and it was BEAUTIFUL.

Travel Vaccinations

A small dose of destination wedding reality. Some of the places where people have destination weddings are in remote places in the developing world. It is often necessary (and a good idea) to make sure your vaccinations are up to date. The more remote your wedding and honeymoon locations, the more critical this becomes.

There’s good reason to do so, more than half of Americans traveling abroad will become sick. Of these, about 8% will need to see a doctor. The good news is that the most common illnesses are for diarrhea or skin conditions (rash, sunburn, etc.). Most major diseases can be prevented through vaccination.

All travelers (in fact all people), should be up to date on their normal immunizations, which include: diphtheria, pertussis, tetanus, polio, MMR (measles, mumps and rubella), pneumococcus, H.influenza type B, and the annual flu vaccine. Different countries might require additional vaccines: Hepatitis A, hepatitis B, meningococcal disease, typhoid fever and possibly rabies. Of this latter group, hepatitis A is the most important since it can be transmitted by impure food or water.

This shouldn’t scare or alarm you. Most resorts, even in the developing world, are very safe and should not concern you. However, it’s your wedding and honeymoon – do you want to take the risk? The vaccinations are good for many years (some for life), so the temporary discomfort and inconvenience is worth the risk to make sure you are protected.

The Basics – You Need a Passport

If you are planning your nuptials abroad, let’s face it—you need a passport. The implementation of the Western Hemisphere Travel Initiative has closed the loopholes for traveling abroad without a passport (including Canada, Mexico and the Caribbean). Whereas you used to be able to get by with just a driver’s license and birth certificate in the Caribbean (including Bermuda and the Bahamas), no more. More details on the WHTI and passport requirements can be found on the State Department website.

You need to get passport photos, which you can get about anywhere (we got ours at Walgreens for $7.99, but you can also get them at Costco, photo stores, etc.). New passports are $97 and renewals are $67. State department says to allow 8 weeks. Everything you need to know about a getting a passport can be found here.

Most importantly, if you have guests traveling to your destination wedding, you will need to let them know far enough in advance so they can obtain one.